Ask UsCalendar Catalog

Meeting Rooms

Our meeting rooms provide space for library programs and community events. Groups utilizing the Library's meeting rooms must adhere to the Meeting Room Use Policy.

ICPL CalendarRequest a Meeting Room

Amenities and Capacity

Room A Room B Room C Room D Room E
Room Size 37' x 40' 28' x 12' 13' x 12' 19' x 28' 16' x 18'
Max Capacity 200 * 26 10 24 24
Standard Setup 50 chairs 2 tables in front 2 tables in back Podium with integrated presentation system. 16 chairs around 6 tables. 10 extra chairs. 8 chairs around a round table. 2 extra chairs. 12 chairs with tables, classroom style. Tables do not move. 10 extra chairs. 10 chairs around a conference table. 14 extra chairs.
Meeting must be open to public? Yes No No No No
LCD Projector Yes No No Yes No
TV with VGA Input for Laptop No Yes Yes Yes Yes
DVD Player Yes Yes Yes Yes Yes
White Board Portable Built-in Built-in Portable Built-in
Flip Chart Portable Built-in Built-in Portable Built-in
Overhead Projector/ Camera Yes No No Yes
(Works only with ICN)
No
Additional Equipment Microphones. Tables. Up to 130 chairs. Hearing Augmentation System.

*Rooms A, B and C can be reserved together for a total of 180 occupants with chairs. The combined rooms will accommodate up to 400 people with no chairs or furniture.

Hours Available

Room E is only available during normal Library hours. Rooms A, B, C, and D are available during the following hours:

Monday-Thursday: 8 am-10:30 pm
Friday: 8 am-9:30 pm
Saturday: 9 am-7:30 pm
Sunday: 12 pm-6:30 pm

Evening meetings in Rooms A, B, C, and D must start at least one hour before the library closes, and all meeting attendees must be in the lobby or meeting rooms when the Library closes.

Eligibility Guidelines

Meeting rooms are available for:

  • Non-profit corporations - those granted tax-exempt status by the IRS under section 501(c)(3) or other tax exempt sections of the Internal Revenue Code
  • Candidate campaign committees - as defined in Iowa Code §68A.102(5)
  • Political committees - as defined by Iowa Code §68A.102(18)
  • Non-profit citizen's groups - contact information required. This includes the names and telephone numbers of two Johnson County residents.
  • Governmental subdivisions - or a department/division/bureau of a governmental subdivision.

Don't fit the eligibility requirements? Try Alternative Meeting Rooms in the Iowa City area.

FAQs

Is there a fee for using the rooms?
It doesn’t cost to use the meeting rooms, however, if the room is not returned to its standard setup, if there are damages, or if extraordinary cleanup must occur a minimum of $50 will be charged to cover it.

Can I serve food at my meetings?
Yes, but you must clean up when you are done. If you anticipate you will have a lot of trash, please notify us ahead of time and we’ll put an extra trash receptacle in the room. The Help Desk can also supply a vacuum cleaner if needed.

What if I want to move the furniture around?
It is okay to move furniture that is not fixed to the floor; however, you are responsible for returning the room to the standard set up. Standard set ups are posted in each room. Tables in Rooms D and E may not be moved.

Read more Frequently Asked Questions